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Call for Applications: Special coronavirus grant 2022


The purpose of the special grant is to support continuity and secure operations in the field of arts and culture as part of the efforts to recover from the coronavirus crisis. Up to a total of €600,000 will be handed out in grants. The period for using the grants is 1 January 2022–31 December 2022.

A single applicant community may only submit one application for the separate special grant. The smallest grant sum to be provided is €10,000.

The City of Helsinki Culture and Leisure Division requires applicants to study the application notice and instructions carefully before applying for the grant.

Eligible communities

Helsinki-based communities with legal capacity are eligible to apply. Examples of such communities include associations, foundations, limited companies, limited partnerships, sole proprietorships and general partnerships. Communities that receive funding through central government transfers (VOS operators) are excluded from the application process.

Private persons, working groups, operators or communities that are owned by the City of Helsinki or part of the City Group, communities that receive funding from central government transfers, or operators domiciled in a city other than Helsinki are not eligible to apply.

Application period

Application period is 13 April–27 April 2022 16:00.

Assessment criteria

The grants are aimed at registered Helsinki-based art and culture communities that operate on a professional level as well as other arts and culture operators that have suffered a decline in operating income during the coronavirus pandemic.

The assessment and comparison of grant applicants is primarily based on the following assessment criteria:

  • Applicant’s need for the additional grant: Applicant’s account of the need for the additional grant, in the context of which the changes in the operator’s turnover and/or income from actual operations in 2019–2021, the operator’s general financial situation and any prior coronavirus-related grants the applicant may have previously received are assessed.
  • Applicant’s professionalism: Applicant’s description of prior activities in the arts and culture sector and of the nature of its operations. All communities whose activities have been arranged in a professional manner, even if the main focus is on recreational activities, are seen as professional operators.

Furthermore, the general assessment criteria for art and culture grants can be taken into account. These criteria are as follows:

  • artistic quality
  • diversity and equality
  • accessibility and availability
  • inclusivity and participation
  • operational quality and implementation

Other terms

To receive the grant, the applicant must fulfil the primary assessment criteria. The grants are discretionary and handed out based on assessing and comparing the applications and conducting a general evaluation. No applicants have a subjective right to the grant, even if they meet all the assessment criteria. The decision-making is also impacted by the available appropriations.

The applications of the applicants and their purpose of use are public information.

The grant recipients must be aware of and adhere to the General grant application instructions of the City of Helsinki.

Applying for the grant

Grants are applied for through the City of Helsinki’s electronic services – see application instructions below. The grant applications, the mandatory attachment for the special coronavirus grant application, and other mandatory attachments are to be submitted through the e-services. Applications cannot be submitted by e-mail. The applications and attachments will not be returned.

Late application

In the event that an application is not submitted by the deadline, it will be regarded as late. Late applications are rejected. The applications must be submitted through the City of Helsinki’s e-services by 16:00 on the final application day.

Decision

The experts of the Cultural Partnership Unit will assess the applications, and the Culture and Library Sub-committee will decide on the grants on 9 June 2022. The decisions will be public following the decision meeting. The applicants will be sent information about the decision by post.

Payment and use of the grant

The grants will be remitted to the recipients as one-time payments after the decisions have been made. The grant funds can then be used for expenses incurred in 2022 until 31 December 2022. Once the usage period ends, recipients must provide a written account of how the funds have been used. The deadline for the reports is 31 May 2023. Instructions for reporting will be provided later.

The grants may only be used in accordance with the grant decision.

In accounting, use of the grant funds must be monitored under a separate cost centre. Chronologically organised receipts must be available for all monetary transactions. The books and receipts must be retained for the period required by the law.

Additional information

Inka Kunnala, inka.kunnala@hel.fi, tel. +358 (0)9 310 33169, +358 (0)40,562 0535


APPLICATION INSTRUCTIONS

Application process

  1. Applications for the grant must be submitted through the City of Helsinki’s electronic services using the Culture and Leisure Division’s special coronavirus grant form.
  2. Fill in the attachment for the special grant application using the link provided on the e-services page.
  3. Attach the bank's declaration of the account owner or a copy of a bank statement to the application. (This attachment is only required if you are a new applicant or if your bank details have changed.)
  4. Attach confirmed financial statements for 2019, 2020 and 2021 to the application. If the 2021 financial statements are yet to be confirmed, the applicant may provide unconfirmed financial statements or the latest profit and loss statement and balance sheet from 2021.

Please read the more detailed instructions on applying for the grant and submitting attachments carefully in advance. Do not wait until the last day to submit your application to avoid congesting the e-services system.

Applying for the grant

Applications for the grant must be submitted through the City of Helsinki’s electronic services using the Culture and Leisure Division’s special coronavirus grant form.

The system asks you to sign in to the e-services. In order to access the e-services and fill in the application, you must provide strong authentication through the suomi.fi service, which requires you to have valid authorisation to act on behalf of the applicant community or an exclusive signatory authority as per the registers.

Fill in the application according to the instructions provided below.

Instructions for filling in the application form through e-services

  • 1/4 Applicant's basic information. Please fill in all required fields. The grant application is for the year 2022. Please note that the grant will be available for use until the end of 2022.
  • 2/4 Operations. Not filled in.
  • 3/4 Grant being sought. Select grant type: Other. Indicate the amount of the grant in euros in the section Euros*. Other sections do not need to be filled in.
  • 4/4 Additional information. Add the attachments required for the application. Please note that attachments cannot be saved in the draft. Add the attachments once you are about to send the application.

1. Use the link on the ‘Additional information’ page to fill in the special grant attachment concerning your community. You can study the questions in the attachments in advance. The attachment is opened in a separate tab and must be filled in. Please fill in all sections of the attachment carefully. Moreover, please note that, after submitting the attachment, you cannot return to it to edit or supplement your responses. Send attachment. You will receive a copy of your responses to the e-mail address you provided. Return to the City of Helsinki’s e-services to finalise the application for the special coronavirus grant.

2. Attach confirmed financial statements for 2019, 2020 and 2021 to the application. If the 2021 financial statements are yet to be confirmed, the applicant may provide unconfirmed financial statements or the latest profit and loss statement and balance sheet from 2021.

3. Attach the bank's declaration of the account owner or a copy of a bank statement to the application. This attachment is only required if you are a new applicant or if your bank details have changed. If the community in question has previously received a grant that was paid to the same account as one to which the new grant is expected to be paid, a bank declaration or bank statement does not need to be provided.

Finish off by reading the grant terms. After reading and approving them, check the section “We hereby assure that...”

Please remember to send the application.


Grants for Culture main page